Dext vs QuickBooks Online
Side-by-side comparison for accounting professionals.
Dext
AI receipt capture and document extraction
Custom
★4.6/ 5
14-day free
QuickBooks Online
Intuit AI agents for US accounting firms
$38/mo
★4.0/ 5
30-day free
| Feature | Dext | QuickBooks Online |
|---|---|---|
| Core accounting | ||
| Bank reconciliation | Not available Not an accounting platform. Dext is a capture layer — reconciled data flows to your accounting software. | AvailableAll plans Accounting Agent with Suggestion Field showing AI reasoning per transaction. 77% more accurate predictions per Intuit data. |
| Invoicing | Not available No invoicing. Dext captures incoming documents but does not generate invoices. | AvailableAll plans Unlimited invoices. Customer Agent handles reminders and AR follow-ups on Essentials+. |
| Expense categorisation | AvailableAll plans Supplier rule learning auto-categorises repeat vendors. AI Assist suggests categories for new suppliers. | AvailableAll plans Intuit Assist categorises transactions. Learns from corrections. Suggestion Field shows AI reasoning. |
| Receipt capture | AvailableAll plans Core product. 99%+ OCR accuracy on printed documents. Handles receipts, invoices, bank statements. 11,500+ bank connections. | AvailableEssentials+ Receipt capture and matching. Payments Agent automates AR and payment matching on Essentials+. |
| AI & reporting | ||
| Cash flow forecasting | Not available Not available. Dext is a data capture and pre-accounting tool only. | LimitedAll plans (basic) Basic cash flow visibility on all plans. No 180-day scenario modelling. Advanced includes free Fathom. |
| Management reporting | Not available No reporting. Dext is a capture and pre-accounting tool only. | LimitedAdvanced ($275/mo) Standard reports on all plans. Finance Agent and free Fathom subscription on Advanced only. |
| Business features | ||
| Multi-currency | AvailableAll plans Handles documents in multiple currencies and passes data to accounting software. | LimitedAll plans Limited multi-currency. Not as strong as Xero for international operations. |
| Time tracking | Not available Not available. | LimitedAdd-on Via QuickBooks Time add-on (formerly TSheets). Not included natively. |
| Payroll | Not available Not available. | AvailableEssentials+ (add-on) Native Payroll Agent on Essentials+. Handles W-2, 1099, direct deposit, and multi-state payroll. Strongest US payroll of any accounting platform. |
| Multi-entity consolidation | AvailablePractice plans Practice dashboard manages multiple client entities from one interface. Purpose-built for accounting firms. | Not available Not designed for multi-entity consolidation. |
| Sales tax automation | Not available Not directly available. Tax data flows through to your accounting software. | AvailablePlus+ ($115/mo) Sales Tax Agent automates multi-state sales tax calculations and filing preparation on Plus+. |
| Support & pricing | ||
| Client portal | Not available Clients submit documents via mobile app, email, or WhatsApp. Not a traditional client portal. | Not available No dedicated client portal. |
| Phone support | Not available Email and help centre support only. | LimitedAll plans Phone support included but increasingly routed through AI chatbots. Some users report difficulty reaching humans. |
| User seats | AvailableAll plans Multiple users supported. Practice plans allow firm-wide access across all client accounts. | LimitedPer-tier limits Simple Start: 1 user. Essentials: 3. Plus: 5. Advanced: 25. Per-seat model unlike Xero's unlimited. |
Which should you choose?
Choose Dext if…
Accountants managing clients with high volumes of receipts and expense claims — especially hospitality, retail, and construction.
Not ideal: Firms that only need basic receipt capture — FreshBooks built-in scanning may suffice.
Choose QuickBooks Online if…
US-based accounting firms managing clients who need payroll, sales tax, and payments all handled within one platform.
Not ideal: International firms or those outside the US where the full agent suite is not yet available.