Fathom HQ vs Vic.ai
Side-by-side comparison for accounting professionals.
Fathom HQ
AI management reporting and KPI dashboards
$46/mo
★4.7/ 5
14-day free
| Feature | Fathom HQ | Vic.ai |
|---|---|---|
| Core accounting | ||
| Bank reconciliation | Not available Not an accounting platform. Requires connected Xero, QuickBooks, or MYOB to function. | Not available Not an accounting platform. Vic.ai is an AP automation layer that sits on top of your ERP. |
| Invoicing | Not available No invoicing features. | Not available Processes incoming vendor invoices — does not generate outbound invoices. |
| Expense categorisation | Not available Not available. Reads data from your accounting platform — does not manage transactions. | AvailableAll plans Core product. AI GL coding learns from every correction. Achieves 90%+ accuracy at steady state after 4–8 week training. |
| Receipt capture | Not available Not available. | AvailableAll plans OCR and ML extraction from vendor invoices. Three-way PO matching. Handles 1B+ invoices in training data. |
| AI & reporting | ||
| Cash flow forecasting | AvailableAll plans Three-way forecasting (P&L, balance sheet, cash flow) with scenario modelling on all plans. Goalseek tool for decision modelling. | Not available Not available. |
| Management reporting | AvailableAll plans Core product. AI Commentary Writer, KPI dashboards, white-label reports, industry benchmarking. All features on every plan. | LimitedAll plans Spend analytics and AP performance dashboards. Not full management reporting. |
| Business features | ||
| Multi-currency | AvailableAll plans Multi-currency consolidations included on all plans at no extra cost. | AvailableAll plans Handles invoices in multiple currencies. Integrates with SAP, Oracle, NetSuite across global operations. |
| Time tracking | Not available Not available. | Not available Not available. |
| Payroll | Not available Not available. | Not available Not available. |
| Multi-entity consolidation | AvailableAll plans Consolidated reporting across multiple entities. Intercompany eliminations. Unlimited consolidated groups at no extra cost. | AvailableAll plans Processes AP across multiple entities within ERP systems. Built for enterprise-scale operations. |
| Sales tax automation | Not available Not available. | Not available Not available. |
| Support & pricing | ||
| Client portal | Not available No client portal. Clients receive branded report exports or dashboard links. | Not available Supplier communication via Inbox module. Not a client-facing portal. |
| Phone support | AvailableAll plans Multi-channel support. Reviewers consistently note ~10 minute response times. | AvailableAll plans Dedicated implementation support team included with enterprise contracts. |
| User seats | AvailableAll plans Unlimited users on all plans. Priced per company connected, not per user. | AvailableAll plans Unlimited users — enterprise deployment model. |
Which should you choose?
Choose Fathom HQ if…
Accounting firms that provide monthly advisory reporting to SMB clients and want to produce board-quality reports in under 30 minutes.
Not ideal: Firms that only need basic P&L and balance sheet reports — Xero/QuickBooks native reporting may be sufficient.
Choose Vic.ai if…
Mid-market finance teams and accounting firms processing 500+ invoices per month who want to reduce AP headcount without sacrificing accuracy.
Not ideal: Small firms or solo practices — the cost and training period is not justified below high invoice volumes.